Hotel Bill Generator

Complete Guide to Generating Hotel Bills and GST Tax Invoices

Managing guest billing in the hospitality industry demands clarity, speed, and strict regulatory compliance. Whether you manage a boutique luxury resort, a business hotel, a cozy bed-and-breakfast lodge, or a travel agency coordinating guest bookings, presenting a transparent, beautifully formatted bill is essential for building guest trust and satisfying corporate accounting requirements.

What is the Difference Between a Hotel Bill, Guest Folio, and a Tax Invoice?

In hospitality operations, document terminology reflects different stages of guest account settlement:

• Guest Folio: An internal accounting ledger maintained by the Front Office throughout the guest's stay, recording daily room tariff, room service, laundry, restaurant tabs, and advance deposits.
• Hotel Guest Bill: The customer-facing summary bill presented to the guest upon check-out, summarizing total charges, payments received, and any outstanding balance.
• GST Tax Invoice: A formal legal document compliant with Indian GST rules (or international VAT directives). It must feature the hotel’s legal business name, registered address, GSTIN, guest’s GSTIN (for B2B input tax credit), standardized HSN/SAC codes (SAC 996311 for room accommodations, SAC 996331 for restaurant food & beverages), separate CGST and SGST line items, and an authorized signature.

Understanding GST Rates and SAC Codes on Hotel Accommodation in India

Under the Indian Goods and Services Tax (GST) framework, accommodation services are categorized under Chapter 99 (Services):

• SAC 996311: Room or unit accommodation services provided by hotels, motels, guest houses, and resorts. The standard tax slab is 12% (6% CGST + 6% SGST) for room tariffs up to ₹7,500 per unit per night, and 18% (9% CGST + 9% SGST) for declared room tariffs exceeding ₹7,500 per unit per night.
• SAC 996331: Food and beverage preparation and service in restaurants, coffee shops, and banquet facilities. Standard standalone restaurant food services are taxed at 5% (2.5% CGST + 2.5% SGST) without Input Tax Credit (ITC).

How to Generate a Hotel Bill Online in 4 Easy Steps

1. Enter Hotel Information: Type your hotel name, contact details, GSTIN, PAN, and upload your hotel logo.
2. Fill Guest & Stay Duration: Enter guest details, ID proofs, check-in and check-out dates and times. The tool automatically calculates the exact nights of stay.
3. Add Rooms & Extra Services: Itemize room tariffs, extra beds, dining, or laundry. The system calculates accurate taxable subtotal amounts in real time.
4. Select Template & Download PDF: Pick your preferred layout (Classic, Modern, or Detailed Tax Invoice) and click Download PDF or Print Bill for instant, offline-ready A4 printing.